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Teamagogo vs When I Work

The When I Work alternative with no per-user fees.

When I Work charges for every user, every month. Teamagogo is one price per location, billed on the people who actually worked, with a free plan for a small team and recognition built in.

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No contractNo card to startFree for up to 10 people
The Teamagogo schedule on a computer: a week of shifts for each person, coverage for every day, and a Publish button
At a glanceTeamagogoWhen I Work
PricingFlat, per location$2.50 to $5 per user
Free planYes, for a small team14-day trial only
RecognitionBuilt inNot listed
Why switch

Four reasons to switch from When I Work to Teamagogo.

1

No per-user fees.

With When I Work$2.50 per user a month at one location, $5 per user across several. Thirty people at one location is $75 a month.

With TeamagogoThirty people at one location is $29 a month on Basic, or $69 on All-In with Shifty automation, which is $6 less than When I Work's $75 at that size. Fifteen people is $29 on Basic against $37.50 at When I Work. Basic costs less from 12 people (12 × $2.50 = $30; at 11 people When I Work is $27.50), and All-In ($69 up to 50 people) costs less from 28 people (28 × $2.50 = $70; at 27 people When I Work is $67.50). The price does not grow with each hire. You pay for the people who actually worked. No contract.

2

A free plan that stays free.

With When I WorkA 14-day free trial, then a paid plan.

With TeamagogoTeamagogo is free for up to 10 people at one location: scheduling, time clock, timesheets, swaps, chat, shout-outs, points and payroll exports.

3

AI that shows its work.

With When I WorkAuto Scheduling builds the schedule for you.

With TeamagogoShifty drafts the week and tells you why it picked each person. Drafts stay private until you press Send, and only people whose shifts changed get an alert, with undo.

4

Thanks that lands in gold.

With When I WorkRecognition isn't in the list of features included in every plan.

With TeamagogoShout-outs, points that are never taken away, rewards you choose, Employee of the Week and on-time streaks.

Side by side

Teamagogo vs When I Work, feature by feature.

Both apps cover the basics. The differences are in how you pay and what your team sees.

Teamagogo features are checked against the live app. When I Work details come from the pages listed under Sources.
What you needTeamagogoWhen I WorkSource
Pricing modelFlat, per locationBilled on people who clocked in; no per-user feesPer user$2.50 a month at one location; $5 across several[1]
Free planBasicFree for up to 10 people at one locationNo14-day free trial[1]
Scheduling, time clock, team chatYesYesIn every plan[1]
GPS clock-inYesClock-in spot by address or pin, optional photoYes[1]
AI schedulingShiftyA reason for every pick; suggest, draft, or run the weekAuto Scheduling[1]
BreaksYour state's rulesCalifornia sign-off, meal waivers and premiumsBreak trackingOvertime and paid break tracking[1]
TipsTip poolingEnter the day's pooled tips and split themTips tracking[1]
Recognition and rewardsBuilt inShout-outs, points, rewards, Employee of the WeekNot listedNot in the features included in every plan[1]
Yes includedAdd-on or Paid plan costs extraNot listed not on their public pages
Sources
  1. When I Work pricing page: https://wheniwork.com/pricing (as of Oct 2026)
What your week looks like

Done from your phone, before Sunday dinner.

The schedule, built and sent from your phone.

  • Shifty drafts the week around availability, overtime and your rules, with the reason for every pick.
  • You set how far it goes: suggestions only, drafts for you, or the whole week sent on its own when nothing breaks your rules.
  • Drafts stay private until you press Send. Only the people whose shifts changed get an alert, and you get about a minute to undo.
Building the week on a phone in Teamagogo: each day's coverage, who's on, the week's hours and cost, and a Send button

Timesheets that find their own problems.

  • Missed punches, long shifts with no break, overtime creeping up: flagged, each with a one-tap fix.
  • Employees sign off on their week from their phone, or tell you what's wrong, before payroll.
  • Breaks follow your state, including California sign-off, meal waivers and premiums.
Teamagogo timesheets on a phone: a missed clock-out explained in plain words, with the fix one tap away
  • Clock-in spot by address or pin, with an optional photo
  • Shared tablet with PINs for the back room
  • Offline punches keep the real tap time
  • English, Spanish or Portuguese, picked by each person
Recognition, built in

People stay where their work gets noticed.

When I Work keeps the schedule running. Teamagogo also makes sure the people on it hear thank you.

  • Shout-outs from anyone, landing on their phone in gold
  • Points you control, never taken away, spent on rewards you choose
  • Employee of the Week and on-time streaks on everyone's Home
Points in Teamagogo on a phone: points to spend, a level with progress, and what earns points, like covering a shift or finishing a task
Switching takes an afternoon

Bring your When I Work team over this afternoon.

When I Work is one of the apps Teamagogo's Move-in reads directly. You see a preview of everything before it's saved.

This afternoon

Move in

  1. Download your user list and past timesheets from When I Work as CSV files.
  2. Upload them to Teamagogo's Move-in and pick When I Work. Names, punches and hours line up in a preview.
  3. Add time-off balances, or snap a photo of a paper schedule to start next week.
Tomorrow

Your team joins

Send one link. Employees add Teamagogo to their phone's home screen, pick their language, turn on alerts and clock in.

End of week one

First payday

Hours are signed off, problems are fixed, and the file for your payroll company is ready to download.

Free tools: Tip pool calculator · Overtime calculator · Meal and rest break rules by state

Questions

Teamagogo vs When I Work: questions owners ask.

Does Teamagogo charge per user like When I Work?

No. Teamagogo has no per-user fees. Pricing is flat per location, and you pay for the people who actually worked. Teamagogo is free for up to 10 people at one location, then $29 a month; All-In is $69 for up to 50 people and $79 for 51 to 150. At When I Work, $2.50 per user means 30 people cost $75 a month, so for very small teams When I Work is cheaper (11 people is $27.50). Basic costs less from 12 people (12 × $2.50 = $30) and All-In from 28 people (28 × $2.50 = $70).

Can I import my team from When I Work?

Yes. Teamagogo's Move-in reads When I Work files for your employee list, past timecards and time-off balances. You see a preview before anything is saved, and your team can be clocking in the next day.

Does Teamagogo have auto scheduling?

Yes. Shifty drafts the week around availability, overtime and your rules, and shows the reason for each pick. You choose whether it only suggests, drafts for you, or builds and sends the week on its own when nothing breaks your rules.

Can I keep my payroll company?

Yes. Teamagogo builds export files for ADP RUN, Gusto, QuickBooks Online and Paychex Flex in the format each one expects. You upload the file the way you do today.

Is there an app to download?

Teamagogo installs from our website onto any phone's home screen, with its own icon and alerts. It works the same on iPhone and Android. There's no App Store or Google Play download yet.

Grow your team without growing a per-user bill.

Free for up to 10 people. No card, no contract.

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Competitor details from their public websites as of October 2026. Trademarks belong to their owners. Teamagogo is not affiliated with When I Work.

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